NOTICE OF AGM

Portsmouth Triathletes Notice of Annual General Meeting 2021

Notice is hereby given that the Annual General Meeting (AGM) for the Portsmouth Triathletes club will be held on:

Friday 16 April 2021 at 1900 hours
(deferred from November 2020)

The meeting will be held online using Zoom details of which will be sent out with the club newsletter.

Declaration
In response to the pandemic in 2020 the AGM was rescheduled from November 2020 to April 2021 in the anticipation we would be able to meet in person. Given the continued challenges during this pandemic it is agreed the AGM will go ahead virtually on 16 April 2021.


Purpose
The meeting is convened for the following purposes:

  1. To receive the reports of the Management Committee Officers and Members and the accounts for the year ended September 2020.
  2. To review and approve updated Constitution and Privacy policy
  3. To elect or re-appoint to the following Officer positions of the club and committee members

Officers of the club
Chairman
Vice-Chairman
Secretary
Treasurer
Welfare Officer
Covid Officer

Committee members
Membership Secretary, Triathlon Development Co-ordinator, Communications Co-ordinator, Coaching and Training Co-ordinator, Social Secretary, Junior Section Co-ordinator, Events Manager, Swimming Co-ordinator

The quorum for AGM’s is ten per cent of adult members. Members who are unable to attend the AGM can notify the Secretary within 7 days of the AGM and nominate a proxy vote. One member can have a maximum of 5 proxy votes. Proxy votes will count towards the quorum of ten percent. Any member using proxy vote who then choses to join the meeting, can not vote again.

The election of Officers and Committee members will take place at the AGM only existing members (over 18 years) have the right to vote at the AGM. Current members of the club may make nominations for the Committee posts to be elected at the AGM.

This must be done by sending the nominees name, the post for which they are nominated and the names of both the proposer and seconder to the Club Secretary secretary@portsmouthtriathletes.co.uk.

Please do not nominate people to Committee posts without their express agreement. This should be received no later than Wednesday 14th April 2021; nominations are welcome for all positions.

If you have any other business that you feel is relevant to the AGM, then please note that this should be submitted for consideration to the Secretary, by e-mail, secretary@portsmouthtriathletes.co.uk at least three days before the meeting.


Dated 1st March 2021 Secretary Portsmouth Triathletes

Documents