NOTICE OF AGM

Portsmouth Triathletes Notice of Annual General Meeting 2021

Notice is hereby given that the Annual General Meeting (AGM) for the Portsmouth Triathletes club will be held on:

Friday 16 April 2021 at 1900 hours
(deferred from November 2020)

The meeting will be held online using Zoom details of which will be sent out with the club newsletter.

Declaration
In response to the pandemic in 2020 the AGM was rescheduled from November 2020 to April 2021 in the anticipation we would be able to meet in person. Given the continued challenges during this pandemic it is agreed the AGM will go ahead virtually on 16 April 2021.


Purpose
The meeting is convened for the following purposes:

  1. To receive the reports of the Management Committee Officers and Members and the accounts for the year ended September 2020.
  2. To review and approve updated Constitution and Privacy policy
  3. To elect or re-appoint to the following Officer positions of the club and committee members

Officers of the club
Chairman
Vice-Chairman
Secretary
Treasurer
Welfare Officer
Covid Officer

Committee members
Membership Secretary, Triathlon Development Co-ordinator, Communications Co-ordinator, Coaching and Training Co-ordinator, Social Secretary, Junior Section Co-ordinator, Events Manager, Swimming Co-ordinator

The quorum for AGM’s is ten per cent of adult members. Members who are unable to attend the AGM can notify the Secretary within 7 days of the AGM and nominate a proxy vote. One member can have a maximum of 5 proxy votes. Proxy votes will count towards the quorum of ten percent. Any member using proxy vote who then choses to join the meeting, can not vote again.

The election of Officers and Committee members will take place at the AGM only existing members (over 18 years) have the right to vote at the AGM. Current members of the club may make nominations for the Committee posts to be elected at the AGM.

This must be done by sending the nominees name, the post for which they are nominated and the names of both the proposer and seconder to the Club Secretary secretary@portsmouthtriathletes.co.uk.

Please do not nominate people to Committee posts without their express agreement. This should be received no later than Wednesday 14th April 2021; nominations are welcome for all positions.

If you have any other business that you feel is relevant to the AGM, then please note that this should be submitted for consideration to the Secretary, by e-mail, secretary@portsmouthtriathletes.co.uk at least three days before the meeting.


Dated 1st March 2021 Secretary Portsmouth Triathletes

Documents

Goodwood Duathlon 2021 Cancelled

UPDATE 24/02/2021

It is with regret that due to the extended lockdown due to Covid19 the Goodwood duathlon 2021 has been cancelled. An email will be sent out shortly to those who have entered with an update on how to defer to 2022 or to request a refund. 

Portsmouth Triathletes Club Strategy 2021 – 2025

Hello Tribe,

As you may have seen in recent newsletters the club planning team are hard at work on your behalf. 

In order to guide us we are going to ask you to complete a number of short surveys, the first of which is included here. 

It should only take a few minutes so please add your opinion to shaping the club’s future. 

https://www.surveymonkey.co.uk/r/W8MNNDN

Attached, you’ll also find your own copy of the club strategy document.  This is the first output from the planning team, more detail of which is coming in the next newsletter. 

Thank you for your time. 

Alex Higgins
Chief of the Tribe

Goodwood Spring Duathlon Update

Due to Covid19 restrictions we are constantly reviewing our planned events. The Spring Duathlon at Goodwood is due to take place on the 28th March 2021.

This event will be reviewed on the 14th February following the net Government review.

We will update you all as soon as possible with any changes to this event!

Message from your Coaches

We just wanted to say a big thank you to you all for supporting us during this crazy time, we have really enjoyed seeing you at all the ZOOM sessions we have been running.

We will however be taking a break during Aug / September, but we just wanted to reassure you that they will be back in the autumn, both the Turbo sessions and S&C.

Also Horizon have advised that very soon we will be able to resume our Wednesday evening swimming sessions, albeit in a very socially distanced Covid-19 way.

As soon as I have a definite start date I will let you know. The numbers will be limited and it will be pre-book / pre-pay only.

Lesley Quiney – Triathlon Coach and Swim Co-ordinator

IMPORTANT MESSAGE FROM THE CHAIRMAN ON COVID19 Open Water Swimming Update

Hello Everyone,

Like me, I’m sure that many of you have been tracking the progress on COVID-19 restrictions and amendments to Government regulations.

The loosening on exercise rules will be widely welcomed and it will give a much needed additional outlet for those of us feeling a little cabin feverish.

Although you will have noted the tantalising mention of the return to open water swimming we need to be clear that as a British Triathlon Club we will not be able to provide any endorsed or supported swim activities until our governing body has made it clear that we can do so; this is not likely whilst social distancing measures remain in place.
During this period where BTF is not supporting open water activities we will also request that members refrain from posting details around organising and conducting swims – this will keep us on the right side of our governing body. Unfortunately, any posts that deviate from this will be removed from the club page. There is no objection to posting personally, or on other groups, but we can’t currently be seen to endorse it.

While our club activities can’t take place I’m sure many of you will be returning to the ocean deep, so a reminder. Even though all club swims are conducted “at your own risk” it is always as part of a community, with an element of overwatch. If you do choose to return to the open water please remember that you will need to make a full assessment of the conditions and consideration of your own ability, whilst maintaining social distancing; we know what a challenging place to swim the Solent can be and it would be easy to become complacent with it on our doorstop and a regular feature of our lives.

You can find some more useful information and perspective from BTF HERE and a Covid19 Guide for Open Water Swimmers  HERE

However you choose to enjoy the limited relaxations and enjoy your exercise, stay safe, stay alert, stay smiley.

Alex Higgins
Chairman

IMPORTANT MESSAGE FROM THE CHAIRMAN ON COVID19

Ladies and Gents,

I’m sure you are more than aware of the current set of unprecedented international circumstances and the impact this is having on almost all aspects of our lives – even triathlon!!

Following the release of updated advice from the British Triathlon Federation that can be found at the link below there is a recommendation to cease all face-to-face club activities, this includes group coaching sessions, meetings, and events.
https://www.britishtriathlon.org/important-information-on-c…

This obviously means that there will be a significant change to our club training programme, but fear not, your coaches are innovative and are looking at ways to keep you entertained and enthused as much as we can. Jo Lovell has proven the virtual spin session concept tonight and we will look to utilise this app for other coaching discussions and training sessions over the coming weeks. Andy Elder has also posted about making the club turbo trainers available for those who can’t otherwise join in.
Where the restrictions still permit training to take place we will also post the planned sessions up so that you train independently where possible.
The App you will need for future spinning and other sessions will be Zoom – https://apps.apple.com/…/app/zoom-cloud-meetings/id546505307

The restrictions will obviously impact our ability to conduct the Goodwood Duathlon and we are currently in discussion with the venue to establish what can be done to reschedule and once we have a firm understanding of the future of the event we will send out an email to all entrants to clarify the details and the options available.

In addition due to the postponement of many events to the end of the year, we have made the decision to cancel the Portsmouth Triathlon this year. This is to avoid the overcrowding of events and to allow our members the opportunity to take part in other events. An email has already gone out to all entrants.

Obviously the most important aspect here is to stay fit and healthy so that you can enjoy any remaining events and stay in great shape when the racing calendar does eventually restart in earnest. Please pay attention to Government advice and obviously it goes without saying that social distancing is far easier to achieve if you can swim, bike, run faster than those around you (Zombieland rule 1 – Cardio).

Look out for those around you, look after yourselves, look out for notifications on FB for further information.

Chairman
Alex Higgins

Situations Vacant – Your Tribe Needs You!

The management committee needs to appoint to the vacant position of club Secretary.

This is a key role within Portsmouth Triathletes which has the primary role of ensuring the club operates in accordance with its own constitution and promotes the values of Triathlon England. The administration functions of the post include arranging and minuting the meetings of the management committee and organising the AGM. The Secretary also has the responsibility of ensuring the club has its various affiliations in place as agreed with committee.

Full training will be provided for this role. Please contact Andy Elder at treasurer@portsmouthtriathletes.co.uk for details

Thanks,

Andy Elder – Treasurer

End of Season Party & Awards 2019 Results

After a busy and successful year for Pompey Tri,  much fun and frolics were had at the end of season party & awards held on Saturday 30th December!

There was cake, there was dancing and there were lots of Hawaiian Garlands! Must have been something to do with the nautical/Hawaii Kona theme, which proved very popular indeed!

For those that were unable to make it and as a reminder to those who did, here are a few pictures of the night and a list of the official Portsmouth Triathletes Award Winners 2019!

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AWARD WINNERS!

Female Triathlete of the Year: Kelly Stokes

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Male Triathlete of the Year: Michael Hawkes

Best Personal Achievement: Alexandra Hemingway

Most Improved: Darin McCloud

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Supporter of the year: James Douglas

Volunteer of the year: Rachael Fair

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Sportsmanship Award: Jo Lovell

Spirit Award: Elliot Webber

Golden Goggles: Sarah King

Male Cross Country athlete of the year: Dan Marshman

Female Cross Country athlete of the year: Sian Hawkes